• Please check your email for communication regarding Benefits.

• Enrollment is time sensitive, so please pay attention to your enrollment date.

• Medical is paid the month before coverage. Your enrollment needs to be completed by the 10th of the previous month of your benefit eligibility, otherwise you may have retro payments to catch you up.

• If waiving your medical, please make sure you complete the 2 step process below.

• You must enroll in Dental on the employee/single level per policy at no cost to the employee.

• If you enroll a spouse or dependents in any benefit plan, please refer to the List of Acceptable Documents. You must add all required documents as a PDF attachment while in Employee Navigator. Please have documents ready before starting Employee Navigator.

• Colonial Life can help you enroll in benefits and offer voluntary policies through Colonial and Basic.

• Colonial Insurance Policies offer products that "bridge the gap" between what the district offers and what you might need.

• Colonial offers policies to cover Disability, Accident, Cancer, Life and Critical / Hospital confinement.

• Basic provides pretax Flexible Spending Accounts (FSA) for medical and dependent care. This election is for one calendar year only. If you enroll late/mid year, just remember your election will be for the current year only. So if you elect 1200 in June, your monthly deduction will be 200 vs 100 if your enrolled on Jan 1st.

• You will receive an email link to register your account. Click on this link to create your profile.

• If you don't have access to your work email yet, simply go to Employee Navigator's website and click the login button to regisiter your account.

• Log into Employee Navigator. If asked company ID is: BrentwoodUSD

• Get documentation ready (dependent required documents, Wavier, Proof of other coverage) and saved as a PDF or JPG.

• Follow steps to enroll into benefits.

• Complete Enrollment Summary tab, click to Sign. If this step isn't completed no changes to your enrollment will process.

• Once you have completed the process, You will have and acknowledged screen with the date submitted. If you are enrolling dependents or waiving your medical you will see a KEEP IT UP with TO a green TO NEXT TASK. Click on this and here is where you can upload your required documents, waiver and your proof of other coverage. On your home page it will let you know if you have completed all tasks.

• Remember-Medical cards are NOT proof of other coverage

• Refer to Part 2 for Waiver Requirements.

To waive your medical for you MUST complete the 2-part process below.

DO NOT EMAIL OR DROP YOUR WAIVER OFF AT THE DO. YOU NEED TO COMPLETE THE 2 STEP PROCESS IN EMPLOYEE NAVIGATOR (EN)

PART 1- Employee Navigator:

This means you’re waiving BUSD's health insurance because you already have coverage elsewhere (for example, through a spouse/domestic partner or parent).

1.   Log into Employee Navigator.

2.   Waive your medical. (Don't want this benefit)

3.   Enroll into Dental on the employee level per policy. There is no cost on the employee level.  Remember this is the only time you can add family to your dental plan until Open Enrollment. If you are under a 1.0 FTE please refer to your Health Benefits Table to see your out of pocket expense.

4.   Have Part 2 of the waiver requirements ready so you can upload the current years waiver and proof of other coverage into Employee Navigator under the Task section after you sign.

5.   Complete the enrollment summary tab all the way through to your electronic signature and submit.  You will receive a confirmation email from Employee Navigator that your request has been submitted.

PART 2 – Waiver & Proof Requirements:

Here’s what you need to do to complete the waiving process:

1. Complete the current year’s waiver form with your information, signed and dated.

2. If the employer providing your other insurance can complete the “Certification of Other Coverage” section:

• Have them fill it out.

• Upload the completed waiver form into Employee Navigator under tasks within 30 days of enrolling in benefits.

• You are now complete with the New Hire waiver and proof of other coverage requirements.

3. If the employer cannot complete that section:

•      You must upload the waiver form with your part filled out PLUS your proof of your other insurance coverage.

•      You must upload BOTH documents into Employee Navigator under tasks.  Do not email or drop any documents off at the DO.

•      A medical ID card is NOT accepted as proof of coverage.

Your proof of coverage must show:

• Your name

• The medical plan name

• The group name or group number

• The effective date or proof the coverage is currently active

Common acceptable documents include:

• Insurance verification letter

• Benefits summary/member information page from the insurance company

• Screenshot/PDF from the insurance portal showing active coverage details

• Employer benefits confirmation document

Please see examples of Proof of other coverage under the waiver document.